Privacy statement of the register on the right to officiate at weddings

Register on the right to officiate at weddings

Digital and Population Data Services Agency

Lintulahdenkuja 2, 00530 Helsinki

PL 123, 00531 Helsinki

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Contact person in register-related matters

Development Manager Pekka Kortelainen

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Telephone (switchboard) 02 9553 6000, [email protected]

The data in the Register on the right to officiate at weddings is used to administer and monitor the established permissions to officiate and to verify the legitimacy of marriages.

The personal data contained in the register on the right to officiate at weddings is processed on the basis of Article 6 of the EU’s General Data Protection Regulation. Personal data is processed as part of the provision of the Digital and Population Data Services Agency’s statutory services. The provisions on the register on the right to officiate at weddings are laid down in the Act on Certain Person Registers of the Digital and Population Data Services Agency.

Personal data will be retained permanently. (Act on the Permission to Officiate, section 10)

In cases where the right to officiate has been granted under the Act on the Permission to Officiate, the follow-ing information will be stored in the register:

1. name and domicile of the community applying for the right to officiate;
2. name and personal identity code of the person officiating at weddings, or in the absence of a personal iden-tity code, date of birth;
3. date of granting the permit; and
4. date of the withdrawal decision and its period of validity.

In cases where the right to officiate has been granted under Section 17 (a) Paragraph 2 of the Marriage Act, the following information will be stored in the register:

1. name and personal identity code of the person officiating at weddings;
2. date of granting the permit; and
3. date of the withdrawal decision and its validity

In cases where the right to officiate has been granted under Section 112 or 113 of the Marriage Act, the follow-ing information will be recorded in the register:

1. name and personal identity code of the person with the right to officiate at weddings, or in the absence of a personal identity code, date of birth and position or professional title or status and place of employment;
2. the potential terms or restrictions on the right to officiate at weddings; and 3) the authority granting the right to officiate, the dates of granting the permit and the dates of the withdrawal decision, its contents and period of validity.

If the right to officiate referred to in Section 112 or 113 of the Marriage Act has been associated with a certain position, post or task, instead of what is provided for in Paragraph 3 Subparagraph 1, the following information must be recorded:

1. name and domicile of the authority or community with the right to officiate at weddings; and
2. the position, post or task with which the right to officiate has been associated.

Data is received from the applications of registered religious communities concerning the decisions on the right to officiate as granted to their members, from the decisions on the right to officiate granted by the Digital and Population Data Services Agency and from the decisions on the right to officiate granted by the Ministry of Foreign Affairs and by the Ministry of Education.

The register data is public. Currently, data is not disclosed on a regular basis. A permission to disclose the data by means of a technical connection may be granted to state or municipal authorities, communities or own-account workers who constantly require register data for an acceptable purpose in their operations.

No personal data is transferred outside the EU or the EEA.

The data material has been protected by means of access management and it can be accessed only from the internal network of the central government. In addition, personal data is protected by means of physical access control, by monitoring the use of personal data and through instructions provided for the processing of personal data.

No automated decision-making or profiling is performed on the basis of the data.

Right of inspection

You have the right to request that the controller provides you with access to the data on you, so that you can check the information that is kept on you. The request must be submitted in writing to Digital and Population Data Services Agency’s registry office. Be prepared to prove your identity.

You will receive the information you need within a month of the time your request was registered. However, for justified reasons the Digital and Population Data Services Agency can extend the aforementioned one-month timeline by two months at the most. In this case you will receive a notification.

Right to demand data correction

You have the right to ask for your personal data to be corrected. Submit a written request to the contact per-son of the register (section Controller and contact persons). In the request for correction, mention the data that

should be rectified and the details of the change or the information that should be added to the register. Your identity will be verified in connection with the request.

Limitations to the rights of the data subject with regard to the processing of personal data

Most of the services provided by the Digital and Population Data Services Agency are based on compliance with a statutory obligation or the use of public powers. In those cases, you do not have the right to demand the dele-tion of your data or its transfer to another system.

The data subject has the right to lodge a complaint to the supervisory authority on the processing of their personal data.

Additional information by the Office of the Data Protection Ombudsman.