Public administration sampling and updating service

1. Identify yourself in the e-service.
2. Select "Start a new application".
3. Select "Public administration".
4. Next, select “I want to retrieve data from the Population Information System” in the drop-down menu.
5. Select the option "Data permit application for the sampling or update service, Search for personal and building data for research and official use".
6. Select "Start".
7. Select "New application" in the drop-down menu or one of the umbrella permits (e.g. "Extraction of building and apartment information (RHR)").

Basic information packages

• Basic personal data (sampling)
• Basic personal data (updates)
• Death data (updates)
• Mailing information (sampling)
• Mailing information (updates)

Additional information packages

• Previous addresses
• Former marriages
• Sampling of guardians
• Other residents in the apartment
• Fishing survey
• Previous municipalities of residence
• Sampling of relatives

Sampling of control subjects Selected basic and additional information packages can be supplemented with individual information.

Standard sampling of building and apartment data (RHR sampling)

The product includes nine (9) sub-files:

• Building data, including information on both completed and unfinished new buildings. (R1)
• Information on construction projects, including information on all types of construction projects (building permits) whether they have been finished or not, i.e. in addition to permits for new construction, information on extensions, modifications and other permits is provided. (R2)
• Information on the addresses of buildings, including the current addresses of the buildings. (R3)
• Information on the owners of the buildings, including the identity, name and contact details of the current owners. (R4)
• Information on apartments in buildings, including information on premises-type apartments. (R5)
• Information on public funding of buildings. (R6)
• Log of changing building codes. (R7)
• Permit apartments for construction projects. (R9)

Resident information for regional rescue departments and national customers

• Building resident information (R8)

One or more municipalities (a group of freely defined municipalities, e.g. region) or buildings and construction projects in the whole of Finland are used as a sampling condition. The sampling range is defined in the data permit granted to the applicant.

The information to be disclosed is in accordance with the Digital and Population Data Services Agency's description of the basic sampling of building, apartment and building project data.

The data content to be disclosed is defined in the data permit so that all or certain sub-files of the valid record description are disclosed from the Population Information System as such. The disclosure of personal data contained in the above-mentioned sub-files may be specified in the data permit in contrast to the record description (for example, the individual owners of the building and the residents of the building).

An umbrella permit refers to a data permit granted to a certain industry or for a certain activity or use. An umbrella permit can mainly be granted to actors in the public sector, such as municipalities and joint municipal authorities, who have a uniform need for information.

It is possible for a suitable applicant organisation to join the following umbrella permits:

• Regional rescue services: sampling of building and apartment data (RHR)
• Municipalities: sampling building and apartment information (RHR)
• Municipalities, waste committees and joint municipal authorities: waste management sampling
• Municipalities and rescue departments: sampling of property ownership data (COM)
• Educational institutions: register update
• Unemployment funds: register update and sampling of child data
• Insurance companies: update of the compensation recipient register

• The service does not contain ready-made data content, so no data request can be implemented immediately. Sometimes the implementation of sampling requires development work, which may take several working days.
• Data permit applications are usually processed in approximately 3–4 weeks. Once the access authorisation decision has been made, the technical delivery of the data takes 10–20 days.
• Orders related to umbrella permits and indefinite customer-specific data permits are processed within 1–5 working days.

Sampling delivery fee: EUR 600

• Unit fee: EUR 0.020 per unit

Update delivery fee: EUR 400

• Unit fee: EUR 0.020 per unit
• Possible identification fee: EUR 110

Data unit fees are subject to a quantitative discount for samplings and updates as follows:

• over 100,000: €0.011 per data unit
• over 300,000: €0.01 per data unit
• over 500,000: €0.009 per data unit
• over 2,500,000: €0.007 per data unit
• over 3,400,000: €0.005 per data unit
• over 5,000,000: €0.004 per data unit

Standard building and apartment data sampling is free of charge twice a calendar year for the following organisations:

• government agencies and institutions
• courts and other judicial bodies
• municipal authorities
• Parliament and its agencies and institutions
• the Office of the President of the Republic
• regional, municipal and state authorities operating in the Province of Åland
• educational institutions providing education leading to a statutory qualification
• Social Insurance Institution of Finland (Kela)