Privacy statement of the gift register

Gift Register

Digital and Population Data Services Agency

Lintulahdenkuja 2, 00530 Helsinki

PL 123, 00531 Helsinki

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Contact person in register-related matters

Julia Kokora, Project Manager

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Telephone (switchboard) 02 9553 6000, [email protected]

The register is maintained for the enforcement of legal effects related to the submittal of notifications for reg-istration and for the publication of the data. Data on the notifications on movable property gifts referred to in Section 6 of the Finnish Gift Promises Act (625/1947).

The personal data contained in the Gift Register is processed on the basis of Article 6 of the EU’s General Data Protection Regulation. Personal data is processed as part of the provision of the Digital and Population Data Services Agency’s statutory services. The provisions on the Gift Register are laid down in the Finnish Gift Prom-ises Act (625/1047).

The data entered in the register will be permanently stored. (Act on Certain Person Registers of the Digital and Population Data Services Agency)

The following information is recorded in the register:

1. name and personal identity code of the gift-giver, or in the absence of a personal identity code, date of birth;
2. name and personal identity code of the recipient, or in the absence of a personal identity code, date of birth;
3. the municipality or state of residence of the gift-giver;
4. gifted object;
5. time of giving the gift;
6. date of receipt of the notification; and
7. name of the office of the Digital and Population Data Services Agency, date of registration of the notification and the identifying data for the case.

In addition, the information on the name changes for the gift-giver and recipient, received from the Population Information System, is recorded in the register.

Based on the possibility of notification provided for in the law, information is received from private per-sons. The gift-giver or recipient may notify the Local Register Office of the gift in writing.

The register data is public. A permission to disclose the data by means of a technical connection may be granted to state or municipal authorities, communities or own-account workers who constantly require regis-ter data for an acceptable purpose in their operations. Currently, data is disclosed to Suomen Asiakastieto and to Kauppalehti.

No personal data is transferred outside the EU or the EEA.

The data material has been protected by means of access management and it can be accessed only from the internal network of the central government. In addition, personal data is protected by means of physical access control, by monitoring the use of personal data and through instructions provided for the processing of personal data.

No automated decision-making or profiling is performed on the basis of the data.

Right of inspection

You have the right to request that the controller provides you with access to the data on you, so that you can check the information that is kept on you. The request must be submitted in writing to Digital and Population Data Services Agency’s registry office. Be prepared to prove your identity.

You will receive the information you need within a month of the time your request was registered. However, for justified reasons the Digital and Population Data Services Agency can extend the aforementioned one-month timeline by two months at the most. In this case you will receive a notification.

Right to demand data correction

You have the right to ask for your personal data to be corrected. Submit a written request to the contact person of the register (section Controller and contact persons). In the request for correction, mention the data that should be rectified and the details of the change or the information that should be added to the register. Your identity will be verified in connection with the request.

Limitations to the rights of the data subject with regard to the processing of personal data

Most of the services provided by the Digital and Population Data Services Agency are based on compliance with a statutory obligation or the use of public powers. In those cases, you do not have the right to demand the deletion of your data or its transfer to another system.

The data subject has the right to lodge a complaint to the supervisory authority on the processing of their personal data.

Additional information by the Office of the Data Protection Ombudsman.