Task categories of the Digital and Population Data Services Agency
The most common tasks of the Digital and Population Data Services Agency are listed below. The list gives you a better idea of the information processed by the agency.
You can specify your information request with the help of the task categories. By assigning your information request to the right task category you can speed up the processing of the request.
Tasks concerning the administration, management and organisation of the Digital and Population Data Services Agency:
00.00 Steering of administrative matters
- 00.00.00 Regulatory steering
- 00.00.00.00 Participation in legislative drafting and issuing of opinions
- 00.00.00.01 Drafting of legislative initiatives
- 00.00.00.02 Normative guidance
- 00.00.01 Strategic objectives and policies
- 00.00.01.00 Preparation of strategies
- 00.00.01.01 Preparation and management of policy documents
- 00.00.02 Operational control and monitoring
- 00.00.02.00 Preparation of performance agreement documents
- 00.00.02.01 Rules of procedure and organisation of the agency
- 00.00.02.02 Preparation of plans
- 00.00.02.03 Enterprise architecture management
- 00.00.02.04 Reporting on activities
- 00.00.02.05 Performance evaluation and quality activities
- 00.00.02.05.00 Reviews, inspections and external audits
- 00.00.02.05.01 Evaluation and development
- 00.00.02.05.02 Official notifications
- 00.00.02.05.02.00 Contacts by supervisory authorities
- 00.00.02.05.02.01 Official specifications
- 00.00.02.06 Organisation of administration (change-related documents and strategies)
- 00.00.02.07 Organisational structure
- 00.00.02.08 Preparation of purchaser-provider service contracts
- 00.00.02.09 Preparation of general documents
- 00.00.02.10 Agency-internal guidelines
- 00.00.02.11 Environmental impact assessment
- 00.00.02.12 Promotion of fundamental and human rights
- 00.00.02.12.00 Promotion of equality and non-discrimination
- 00.00.02.12.01 Preparation of equality and non-discrimination reports
- 00.00.02.12.02 Preparation of equality and non-discrimination plan
- 00.00.02.12.03 Opinions, responses, reports and decisions concerning equality
- 00.00.03 Working groups and similar bodies
- 00.00.04 Work of the management board
- 00.00.05 Cooperation and stakeholder activities
- 00.00.06 Establishing, closing down and merging organisations, and transfer of tasks
00.01 Project management
- 00.01.00 National projects
- 00.01.01 Multi-organisational projects
- 00.01.02 Agency’s own projects
00.02 Tasks supporting the processing and implementation of administrative matters
- 00.02.00 Determining the subject matter of administrative matters
- 00.02.01 Issuing statements and reports, replying to questionnaires
- 00.02.02 Appeals procedure
- 00.02.02.00 Appeals against decisions concerning general administration
- 00.02.02.01 Appeals against information and document disclosure decisions
- 00.02.03 Administrative complaints
- 00.02.04 Administrative appeals
00.03 Audit
- 00.03.00 Monitoring of external activities, administration and finances
- 00.03.01 Monitoring of internal activities, administration and finances
00.04 Management of security risks and preparing for them
- 00.04.00 Real estate and facility security
- 00.04.01 Preparing for emergencies
- 00.04.02 Participation in preparedness exercises
Tasks related to the human resources of the Digital and Population Data Services Agency:
01.00 Planning, steering and monitoring of human resources
- 01.00.00 Collective agreements
- 01.00.00.00 Conclusion of agency-specific agreements
- 01.00.00.01 Interpretation of collective agreements
- 01.00.01 Human resources planning and reporting
- 01.00.01.00 Guidance of human resources and employment relationships
- 01.00.01.01 Preparation of human resources plans
- 01.00.01.02 Preparation of human resources statements
- 01.00.01.03 Preparation of human resources reports
01.01 Salaries, remuneration, compensations and reward
- 01.01.00 Pay system
- 01.01.01 Fringe benefits and compensations
- 01.06.02 Recognition of staff members
01.02 Management of employment relationships
- 01.02.00 Management of public offices and other posts
- 01.02.01 Recruitment
- 01.02.02 Employment relationships
- 01.02.03 Termination of employment relationships
01.03 Competence management and development
- 01.03.00 Personnel training and development
01.04 Wellbeing at work
- 01.04.00 Wellbeing at work and occupational health care
- 01.04.01 Occupational safety and health
01.05 Travel
- 01.05.00 Travel management
01.06 Co-determination matters
- 01.06.00 Organisation of co-determination
- 01.04.02 Trade union and shop steward activities
Tasks related to the financial administration of the Digital and Population Data Services Agency:
02.00 Financial planning and monitoring
- 02.00.00 Framework planning
- 02.00.01 Budget and supplementary budget proposals
- 02.00.02 Appropriations, subsidies, grants and benefits
- 02.00.03 Preparation of financial statements
- 02.00.04 Financial audit
- 02.00.05 Preparation of financial rules
02.01 Bookkeeping and payment traffic
- 02.01.00 Bookkeeping
- 02.01.01 Payment traffic
- 02.01.02 Management of immovable and movable assets
02.02 Chargeable services and products
02.03 Procurement
- 02.03.00 Management, planning and monitoring of contracts
- 02.03.02 Contracts
- 02.03.02.00 Agreements
- 02.03.02.01 Hansel framework agreements
- 02.03.02.02 Small-scale contracts and orders
- 02.03.02.03 Contracts exceeding the threshold values set out in the Act on Public Procurement and Concession Contracts
- 02.03.02.03.00 Direct award
- 02.03.02.03.01 Contracts exceeding national threshold values
- 02.03.02.03.02 EU contracts
- 02.03.02.04 In-house entity contracts
Tasks supporting e-services:
03.00 Certificate services and permits for electronic notification traffic in the Population Information System
- 03.00.00 Creating CA certificate policy documents
- 03.00.01 Permits for electronic notification traffic in the Population Information System
- 03.00.04 Registration of certificates
03.01 Identification services
- 03.01.00 Registration of tokens used by foreign citizens
03.02 Authorisation services
- 03.02.00 Granting and invalidating mandates
03.03 Secure communications
- 03.03.00 Granting and withdrawing consent to electronic Suomi.fi Messages
Tasks supporting digitalisation:
04.00 Public administration digital security development and support services
04.01 Finnish Service Catalogue
04.02 Customer advice
04.03 Steering and development of digitalisation and information management in public administration
04.04 Support for enterprise architecture work in public administration
04.05 Monitoring and support of public administration ICT projects
04.06 National steering and support for digital support
- 04.06.00 Government aid application support for regional councils
- 04.06.01 Joint development, monitoring and support of regional digital support projects funded from discretionary government grants
- 04.06.02 Promoting nationwide cooperation as part of digital support
- 04.06.03 Support for digital support providers
- 04.06.04 Monitoring and measuring the availability, coverage and quality of digital support
Tasks related to the registration of population information, building information and elections:
05.00 Registration and confirmation of life events taking place in Finland
- 05.00.00 Births
- 05.00.00.00 Birth details of children registered in the Population Information System
- 05.00.00.01 Birth details of children not registered in the Population Information System
- 05.00.01 Deaths
- 05.00.01.00 Death details of persons registered in the Population Information System
- 05.00.01.01 Death details of persons not registered in the Population Information System
- 05.00.02 Declaration of death
- 05.00.03 Registration of adoption
- 05.00.04 Registration of marriage
- 05.00.04.00 Registration of marriage: holding marriage ceremonies in the premises of the Digital and Population Data Services Agency
- 05.00.04.01 Registration of marriage: other persons married in Finland
- 05.00.05 Converting a partnership registered in Finland into a marriage
- 05.00.06 Registration of divorce
- 05.00.07 Notification of details of a child
- 05.00.09 Leaving and joining a religious community
- 05.00.10 Notifications concerning maintenance and custody
- 05.00.10.00 Notifications concerning maintenance
- 05.00.10.01 Notifications concerning custody
- 05.00.10.02 Assigning a representative to a minor
- 05.00.11 Changing the personal identity code
- 05.00.12 Changing the electronic client identifier
- 05.00.13 Name change
- 05.00.14 Confirmation of gender change
- 05.00.15 Notification of mother tongue, communication language, occupation, preferred name and email address
- 05.00.16 Burial notifications (section 22 a of the Decree on Determining the Cause of Death)
05.01 Registration and confirmation of life events taking place outside Finland
- 05.01.00 Notification of children born outside Finland and their parenthood
- 05.01.01 Notification of foreign adoption and parenthood
- 05.01.02 Notification of child maintenance events taking place outside Finland
- 05.01.03 Notification of death taking place outside Finland
- 05.01.04 Notification of name change taking place outside Finland
- 05.01.05 Notification of marriage taking place outside Finland
- 05.01.06 Notification of civil partnership registered outside Finland
- 05.01.07 Notification of divorce granted outside Finland
- 05.01.08 Notification of the termination of a registered partnership that was formed outside of Finland
- 05.01.09 Notification of gender confirmation taking place outside Finland
- 05.01.10 Registering a foreign personal number
- 05.01.11 Declaration of citizenship
- 05.01.12 Retaining or losing Finnish citizenship for people aged 18 to 21
05.02 Change of residence and emigration
- 05.02.00 Registering notification of move and administrative decision concerning the home municipality
- 05.02.01 Registering block on a notification of move
- 05.02.02 Registering ban on moving to an apartment
- 05.02.03 Registering move in the Nordic area
- 05.02.04 Registering notification of move to a foreign country
- 05.02.05 Entering address change of a person residing outside Finland in the Population Information System
05.03 Immigration and registration of foreigners
- 05.03.00 Registration of a foreigner
- 05.03.01 Registering a foreigner’s home municipality in Finland
05.04 Corrections and rectifications concerning personal data
- 05.04.00 Corrections of personal data
- 05.04.01 Rectifications concerning personal data (Rectification request concerning a decision under the Act on the Population Information System)
05.05 Tasks related to elections and citizens’ initiatives
- 05.05.00 Establishing a voting register
- 05.05.01 Notification card
- 05.05.02 Keeping a voting register publicly accessible
- 05.05.03 Maintenance of voting rights information in the voting
- 05.05.04 Rectification request (section 24 of the Election Act)
- 05.05.05 Rectification by a public authority (section 26 of the Election Act)
- 05.05.06 Registration or cancellation of registration in the voting register of EU elections in Finland for citizens of other EU countries
- 05.05.07 Electoral information and guidance
- 05.05.08 Electoral advice
- 05.05.09 Maintenance of polling station register
- 05.05.10 Registration of changes in the division into voting districts
- 05.05.11 Tasks pertaining to municipal referendums
- 05.05.12 Other electoral and referendum-related tasks
- 05.05.13 Citizens’ initiatives
- 05.05.13.00 Tasks related to citizens’ initiatives submitted in Finland
- 05.05.13.01 Tasks related to EU-wide citizens’ initiatives
- 05.05.14 Processing of letters to citizens
05.06 Maintenance of building and administrative area information
- 05.06.00 Registration of administrative area information
- 05.06.00.00 Tasks concerning phone numbers not intended for customer service in municipalities, parishes and other bodies
- 05.06.00.01 Other tasks concerning administrative area information (voting districts in municipalities, electoral districts, regions, postal codes, states, groups of states)
- 05.06.01 Maintenance of building and dwelling information
Duties related to officiating weddings, notary public services and family, inheritance and wealth matters:
06.00 Officiating/right to officiate weddings
- 06.00.00 Officiating a wedding: not registered in the Population Information System
- 06.00.01 Examination of impediments to marriage
- 06.00.01.00 Examination of impediments to marriage: officiating a wedding in Finland
- 06.00.01.01 Examination of impediments to marriage: officiating a wedding outside Finland
- 06.00.02 Registering the right to officiate weddings
- 06.00.03 Granting and cancelling the right to officiate weddings
- 06.00.04 Overseeing the right to officiate weddings
06.01 Notary public services and certification of purchase
- 06.01.00 Apostille
- 06.01.01 Oversight of lotteries
- 06.01.02 Opening and closing of safe deposit boxes
- 06.01.03 Authentication of curriculum vitae
- 06.01.04 Notarisation of the authenticity of a signature
- 06.01.05 Notarisation of a copy of a document
- 06.01.06 Authentication of document content
- 06.01.07 Wealth certificate
- 06.01.08 Life certificate issued by notary public
- 06.01.09 Certification of official competence
- 06.01.10 Reception of statement on acknowledgement and statement on acceptance of parenthood
- 06.01.11 Bill of exchange and a protest under the Cheque Act
- 06.01.12 Other certificates issued, and measures carried out by notary public
- 06.01.13 Certificate of the content of Finnish law
- 06.01.14 Certification of purchase
06.02 Family, inheritance and wealth matters
- 06.02.00 Confirming the list of shareholders of the estate inventory deed
- 06.02.01 Applying for a European Certificate of Succession
- 06.02.02 Extending the validity of a European Certificate of Succession
- 06.02.03 Applying for a notarised copy of the European Certificate of Succession
- 06.02.04 Registering a prenuptial agreement
- 06.02.05 Registering a deed of division of property
- 06.02.06 Registering the agreement concerning the act applicable to the matrimonial property regime
- 06.02.07 Registering a notification on the unilateral removal of marital rights to property (section 35 of the Marriage Act)
- 06.02.08 Registering a gift notification (section 45 of the Marriage Act and section 6 of the Gift Promises Act)
- 06.02.09 Entering the property separation deed in the register of cohabitation affairs
- 06.02.10 Entering the agreement on compensation or other document in the register of cohabitation affairs
- 06.02.11 Deposit of the renunciation of inheritance
- 06.02.12 Confirming and annulling parenthood
Tasks related to knowledge management, information management, information security, communication and disclosure of information:
07.00 Knowledge management
- 07.00.00 Planning and developing knowledge management
- 07.00.01 Electronic knowledge management
- 07.00.02 Management and archiving of paper documents
07.01 Information management
- 07.01.00 Architecture and management of information system services
- 07.01.01 Project and partnership management
- 07.01.02 Development and maintenance of information systems and ICT services
- 07.01.03 Access management and monitoring of access rights use
07.02 Disclosure of register data
- 07.02.00 Granting of administrative authorisations to disclose information (public sector)
- 07.02.01 Granting of administrative authorisations to disclose information (private sector)
- 07.02.02 Request for additional information
- 07.02.03 Matters concerning the use of registers and register-related permits
- 07.02.04 Disclosure of individual pieces of information
- 07.02.04.00 Disclosure of information from the register of prenuptial agreements and donations and the register of cohabitation affairs
- 07.02.04.01 Disclosure of information from the register of guardianship affairs
- 07.02.04.02 Disclosure of information from the register of the right to officiate weddings
- 07.02.04.03 Supply of extracts from the register of religious communities
- 07.02.04.04 Supply of extracts from the Population Information System
- 07.02.04.05 Certificates from the Population Information System
- 07.02.04.06 Report on family relationships
- 07.02.04.07 Inquiries and supply of documents
- 07.02.04.08 Information checks and corrections
- 07.02.04.09 Issuing of certificates and opinions
- 07.02.05 Non-disclosure for personal safety reasons and non-disclosure of personal data
- 07.02.05.00 Applying for or cancelling a non-disclosure for personal safety reasons
- 07.02.05.01 Notification or cancellation of a non-disclosure of personal data
- 07.02.05.02 Giving a contact address in connection with a non-disclosure for personal safety reasons
07.03 Suomi.fi services
- 07.03.00 Suomi.fi Finnish Service Catalogue
- 07.03.01 Suomi.fi Data Exchange Layer
- 07.03.02 Suomi.fi e-Identification
- 07.03.03 Suomi.fi e-Authorizations
- 07.03.04 Suomi.fi Web Service
- 07.03.05 Suomi.fi Messages
- 07.03.06 Suomi.fi services terms and conditions
- 07.03.07 Suomi.fi services special permit
- 07.03.08 Katso service
- 07.03.09 Interoperability platform
07.04 Information security and data protection
- 07.04.00 Management of information security and data protection
- 07.04.01 Responding to information requests
- 07.04.02 Preparing and maintaining guidelines and codes of conduct
- 07.04.03 Preparing and maintaining data protection information
07.05 Communications and marketing
- 07.05.00 Communications services
- 07.05.01 Marketing services
07.06 Customer relationship management and training
- 07.06.01 Customer relationship management
- 07.06.01.00 General customer management
- 07.06.01.01 Contract management of customer relationships (certificate services)
- 07.06.01.02 Establishing customer relationships in different systems (certificate services)
- 07.06.01.03 Customer training (certificate services)
- 07.06.02 Customer training
Tasks of the guardianship authority concerning guardianship and continuing power of attorney:
08.00 Life cycle of guardianship and continuing power of attorney
- 08.00.00 Appointment of guardian
- 08.00.01 Changing the tasks of the guardian or the period of validity of the appointment
- 08.00.02 Changing the restrictions to competency or the period of validity of the restrictions
- 08.00.03 Appointment of a substitute guardian
- 08.00.04 Appointing the guardian to act as the donee
- 08.00.05 Replacing the guardian
- 08.00.06 Termination of guardianship
- 08.00.07 Restricting competency or removing the restrictions
- 08.00.08 Opinion submitted to a District Court in a matter that has been initiated directly in the District Court
- 08.00.09 Confirming a continuing power of attorney or the cancellation of a continuing power of attorney
- 08.00.10 Expiration of a continuing power of attorney following the notification submitted by the donee
08.01 Supervision of guardianship
- 08.01.00 Application for a permit for transactions under the Guardianship Services Act
- 08.01.01 Matters concerning property management plan
- 08.01.02 Consent to opening a limited account and withdrawing funds from the limited account
- 08.01.03 Consent to managing the earnings of a person with diminished capacity
- 08.01.04 Resolving disagreements between guardians
- 08.01.05 Changes concerning deadlines and submitting of account
- 08.01.06 Audit of property inventories, annual statements and final statements
- 08.01.07 Matters concerning coercive measures
- 08.01.08 Notification of irregularities concerning the activities of the guardian or donee
- 08.01.09 Terminating or organising supervision of the activities of the guardian when moving to or from Finland
- 08.01.10 Registering and deregistering guardianship of a minor
- 08.01.11 Matters concerning a minor with enforceable debts
- 08.01.13 Transfer of guardianship supervision to or from Åland
- 08.01.14 Certificate issued to the guardian or donee for use outside Finland
- 08.01.15 Periodic report on the continuation of the guardianship
08.02 Appeal in a guardianship matter
- 08.02.00 Rectification request in a guardianship matter
- 08.02.01 Appeal to a court