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Certification of the shareholders in an estate inventory deed
You can apply to the Digital and Population Data Services Agency for a certification of the shareholders in an estate inventory deed for managing the matters of the estate. Applying for the certification is not obligatory, however. The certification concerns only the information recorded on the shareholders of the estate and the surviving spouse in the estate inventory deed and not the entire content of the deed.
You may need a certification of the shareholders in the estate inventory deed when the intention is to sell real property that is part of the estate. The shareholders of the estate can use the certified estate inventory deed prove that they have the right to represent the estate together in a sale of real estate. The buyer of the real estate, on the other hand, can trust that a sale concluded with the shareholders recorded in the certified estate inventory deed binds the estate even if it were later found out that a shareholder was missing from the deed.
You will receive a certification if the reports of family relationships and the other documents presented as appendices to the estate inventory deed make it possible to verify that the right persons have been recorded as shareholders of the estate in the estate inventory deed. If there are mistakes in the shareholder information recorded in the estate inventory or you have not provided the requested additional clarifications, the estate inventory deed will be returned to you unconfirmed. Please note that the fee will be charged also for a cancelled or expired application.
Do the following
- Print the application for the certification (in Finnish) from the agency’s website and fill it in. Alternatively, you can submit a free-form application.
- Submit the application, a certified copy of the estate inventory deed and copies of all of the appendices to the deed.
- Do not submit the original documents because the documents will be destroyed after they have been scanned.
- Send the application and the estate inventory deed including the appendices by post or by email.
- Documents are also accepted by the offices of the Digital and Population Data Services Agency.
Application for the certification
You can apply for a certification of the shareholders in the estate inventory deed if you are a shareholder of the estate, the surviving spouse, the person taking care of the property of the estate, the estate administrator, the estate distributor or the executor of the will. You can grant a power of attorney to a representative for drawing up the application. If the representative is a lawyer, a public legal aid attorney, a licenced legal counsel or if the authorisation has been recorded in the estate inventory deed, the representative does not need to attach a power of attorney to the application.
The application for a certification of the shareholders in the estate inventory deed will be processed only if the municipality of residence of the deceased was in Finland at the time of death.There is no time limit for applying for the certification, but a certification is possible only for the estate inventory deed of a person who died in 1966 or after that.
You can apply for a certification only for a completed estate inventory deed that has been signed by the person reporting the estate and two trustees. Make sure that the person reporting the estate and the two trustees are different people. The reports of family relationships and all of the other appendices to the estate inventory deed must be submitted with the application.
Price
- EUR 95 per estate inventory deed when the only shareholders are the direct heirs, parents and/or the surviving spouse.
- EUR 170 per estate inventory deed in other cases.
- Half of the fee will be charged for a cancelled or returned application for the certification of the shareholders of the estate.
Contact us
Please use secure email, if your message contains personal or otherwise confidential information. Choose one of these addresses as the recipient:
Postal address
Certification of the shareholders in an estate inventory deed
Digital and Population Data Services Agency, P.O. Box 1003, FI-02151 Espoo
Telephone
Telephone service from Monday to Friday 9–12
Telephone number +358 295 539 099
Service locations
- Individuals
- Marriage
- Examination of impediments to marriage
- Marriage ceremony
- Prenuptial agreement
- Notification of a marriage concluded abroad
- Divorce granted abroad
- Registration of the act applicable to the matrimonial property regime
- Registration of a deed of division of property
- Dissolution of cohabitation
- Removal of marital rights to property
- Extracts issued of the register on the right to officiate at weddings
- Having or adopting a child
- Names
- Moving
- Elections and Right to vote
- Suomi.fi Web Service
- Citizen Certificate and electronic identity
- Guardianship
- Continuing power of attorney
- Appointment of a guardian
- Duties of the guardian
- Guardianship for a minor
- Who can act as a guardian?
- Actions that require the permission of the guardianship authority
- Appointing a substitute guardian
- Termination of guardianship
- Giving up the guardian’s task
- Guardianship authority's means of supervision
- Looking after the interests of an absent person or the future owner of the property
- Restrictions to competency and declaration of incompetence
- Extracts from the Register of Guardianship Affairs
- Certificates from the Population Information System
- Population information in the Population Information System
- Registration of a gift notification
- Services of notary public
- Certification of purchase
- Citizens’ initiative
- Death and estate inventory
- Living abroad
- Moving
- Registration of citizenship
- Divorce granted abroad
- Death abroad
- Registration of a child born abroad
- Registration of a name change performed abroad
- Notification of a marriage concluded abroad
- Registration of the act applicable to the matrimonial property regime
- Legalisation of foreign documents
- Notification of retaining Finnish citizenship
- Moving to Finland
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