Certification of the shareholders in an estate inventory deed 

You can apply for confirmation that the right persons have been entered in the estate inventory deed as shareholders in the estate. Applying for the certification is not obligatory, but it may in some cases facilitate the management of the estate. 

You cannot apply for confirmation of the entire contents of the estate inventory deed, but only for that the estate inventory deed contains correct information on the shareholders of the estate and the spouse of the deceased. 
 

Do as follows  

1. Fill in the application form. Save the form for yourself before you start filling it in. 

Application for the confirmation of the list of shareholders in the estate inventory deed  


2. You need a certified copy of the estate inventory deed, which means that one person must certify the copy of the estate inventory deed. That person can be, for example, one of the shareholders mentioned in the estate inventory deed. The person must write on the first or last page of the copy of the estate inventory deed the text "certified a true copy by", followed by their signature and name in block capitals.  


3. Please attach copies of the following documents to your application:  

  • The certified estate inventory deed 
  • A report on family relationships of the deceased from the age of 15 until the time of death (the reports must cover the entire life of the deceased from the age of 15, which may make it necessary to order them from several instances) 
  • Possibly a report on family relationships, for example, on a spouse, previously deceased heirs and persons who have renounced their inheritance 
  • If any of the shareholders of the estate or the spouse of the deceased lives abroad, their life certificate  
  • The wills 
  • Prenuptial agreement and certificate of its registration 
  • Deed of distribution of matrimonial property, if the spouse who has divorced the deceased was alive at the time of death of the deceased and there is no mention of a distribution of the matrimonial property in the estate inventory deed 
  • Estate inventory deed and wills of the deceased person’s spouse who died before the deceased 
  • Notifications of renunciation of inheritance and will.  

Please do not provide us with the original documents, as after scanning we will destroy the documents you submitted after a specific period of time. 


4. Submit the application and the appendices to us. If there are several pages in the appendix, please make sure you submit all pages to us. Send us the documents all at once, either by email or by post.


5. Unfortunately, you will not be able to monitor the processing of your application. We will send you certification of the shareholders' information by email if we can be confirmed that the correct persons have been entered in the estate inventory deed as shareholders of the estate.  
If the shareholders' information entered in the estate inventory deed is incorrect or you do not provide the additional information we requested, we will inform you that we will not certify the shareholders' information in the estate inventory deed. Please note that the fee will be charged also for a cancelled or uncertified application. 


6. We will send you an invoice separately. 

Processing time

2 months

Price 

  • 95 € per estate inventory deed when the only shareholders are the direct heirs, parents and/or the surviving spouse

  • 170 € per estate inventory deed in other cases

  • 48 € per cancelled or uncertified application. 

Frequently asked questions

Preparing an estate inventory deed 

Certification of the shareholders in an estate inventory deed

Links to laws related to the matter

Code of Inheritance, chapter 20, section 9a

 

Contact us

Email

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Postal address

Certification of the shareholders in an estate inventory deed
Digital and Population Data Services Agency, P.O. Box 1003, FI-00531 Helsinki

Telephone

Telephone service from Monday to Friday 9–12

Telephone number +358 295 539 099

Service locations

Service locations