Certification of the shareholders in an estate inventory deed 

You can apply for confirmation that the right persons have been entered in the estate inventory deed as shareholders in the estate.

Applying for the certification is not obligatory.

 

What is the certification used for?

The certification decision is not a legally binding decision on who the shareholders of the estate are. However, it facilitates the management of the estate – for example, the sale of the property or the apartment – because the shareholders can use it to show that they have the right to jointly represent the estate. A person outside the estate, on the other hand, can trust that a contract concluded with the shareholders recorded in the certified estate inventory deed binds the estate even if it were later found out that a shareholder was missing from the deed.

 

Do as follows  

1. Make sure you have the estate inventory deed and all its necessary appendices either as PDF-files or papercopies.


2. Fill the application and submit the estate inventory deed and all its necessary appendices to us.

The easiest way to send the documents is to do it online. You will need online banking codes or a mobile certificate to use it.

Submit documents online (in Finnish or Swedish)

 

If you can't attend to your matter online, do as follows:

  • Fill in the application form. Save the form for yourself before you start filling it in. 

Application for the confirmation of the list of shareholders (in Finnish)

  • You need a certified copy of the estate inventory deed. For example one of the shareholders can write on the first or last page of the copy of the estate inventory deed the text "certified a true copy by", followed by their signature and name in block capitals.
  • Submit the application, a certified copy of the estate inventory deed and all necessary appendices to us by post Digi- ja väestötietovirasto, PL 1003, 00531 Helsinki. Please do not provide us with the original documents, as after scanning we will destroy the documents you submitted. 

3. Unfortunately, you will not be able to monitor the processing of your application. 


4. We will send you certification of the shareholders' information by email, Suomi.fi-viestit or by post if we can be confirmed that the correct persons have been entered in the estate inventory deed as shareholders of the estate.

If the shareholders' information entered in the estate inventory deed is incorrect or you do not provide the additional information we requested, we will inform you that we will not certify the shareholders' information in the estate inventory deed.


5. We will send you an invoice separately. Please note that the fee will be charged also for a cancelled or uncertified application.

Processing time

  • 4 weeks

Price 

  • 95 € per estate inventory deed when the only shareholders are the direct heirs, parents and/or the surviving spouse

  • 170 € per estate inventory deed in other cases

  • 48 € per cancelled or uncertified application. 

Frequently asked questions

Preparing an estate inventory deed 

Certification of the shareholders in an estate inventory deed

Links to laws related to the matter

Code of Inheritance, chapter 20, section 9a

 

Contact us

Telephone

Telephone service number is +358 295 539 099

Service hours: Mon–Fri 9–15.

Postal address

Certification of the shareholders in an estate inventory deed
Digital and Population Data Services Agency, P.O. Box 1003, FI-00531 Helsinki

Population of Finland 5 635 667