Privacy statement for the Register of Cohabitation Affairs

The Register of Cohabitation Affairs

Digital and Population Data Services Agency

PL 123, 00521 Helsinki

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Contact person in register-related matters

Paula Ojaniemi, Chief Specialist

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Telephone (switchboard) 02 9553 6000, [email protected]

The purpose of processing data in the Register of Cohabitation Affairs is to enforce the legal effects related to the filing for registration or the registration of legal actions between private individuals and to make the information public. Storing the data in the Register of Cohabitation Affairs is a statutory obligation of the Digital and Population Data Services Agency, and it is

based on the Act on Certain Personal Registers of the Digital and Population Data Services Agency.

The majority of the data is stored permanently (Act on Certain Personal Registers of the Digital and Population Data Services Agency).

The following information is recorded in the register:

1. name and personal identity code of the spouses, or in the absence of a personal identity code, date of birth;
2. the spouses’ municipalities or countries of residence;
3. type and date of the document;
4. date of receipt of the notification; and
5. the name of the registry authority, the document’s registration date and the case identification data.

Additionally, data obtained from the population information system on a change to a spouse’s name are stored in the register.

The information is obtained from private citizens on the basis of the notification option provided for by law. The notification can be submitted to the Register of Cohabitation Affairs by a spouse or a partner. In the case of a property separation deed , the notification can also be submitted by heirs. Information on a change to a spouse’s name is received from the population information system.

Register information is public. Currently, data are not disclosed on a regular basis.

No personal data are transferred outside the EU or the EEA or to international organisations.

No personal data are used for automated decision-making.

Right of inspection

You have the right to access your personal data and inspect their content. You can request your data by sending an access request to the Registry Office of the Digital and Population Data Services Agency. Be prepared to provide proof of identity.

Right of revision

You have the right to correct your personal data if you notice that it contains inaccurate or incorrect information. Please submit your request in writing to the register’s contact person, or submit a request for correction to the Registry Office of the Digital and Population Data Services Agency. In your request, please specify which information should be corrected as well as the specific changes or additions to be made. Be prepared to provide proof of identity.

Limitations to the rights of the data subject 

Most of the services provided by the Digital and Population Data Services Agency are based on compliance with the controller’s statutory obligation, on the performance of a duty of public interest or the exercise of public authority. In such cases, you do not have a right to demand that your personal data should be deleted or transferred to another system. Moreover, as a rule, you do not have a right to object to the processing of your personal data.

If you believe that your personal data is being processed unlawfully, you can submit a complaint to the Office of the Data Protection Ombudsman.

Office of the Data Protection Ombudsman

Street address Lintulahdenkuja 4, 00530 Helsinki, Finland

Postal address PO Box 800, 00531 Helsinki, Finland

Email tietosuoja(at)om.fi

Switchboard +358 29 566 6700

Registry Office +358 29 566 6768

For additional information on filing a complaint, see the Office of the Data Protection Ombudsman website at tietosuoja.fi.