Privacy statement for Cohabitation Affairs

The Register of Cohabitation Affairs

Digital and Population Data Services Agency

Lintulahdenkuja 2, 00530 Helsinki

PL 123, 00531 Helsinki

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Contact person in register-related matters

Julia Kokora, Project Manager

Telephone (switchboard) 02 9553 6000, email kirjaamo(a)dvv.fi

Telephone (switchboard) 02 9553 6000, [email protected]

The register is maintained for the submittal of documents for registration or for the enforcement of legal ef-fects related to registration and for the publication of the data.

Data on documents referred to in Section 11 of the Act on the Dissolution of the Household of Cohabiting Part-ners is stored in the Register of Cohabitation Affairs: 1) property separation deed 2) contract or other document concerning compensation

The personal data contained in the Register of Cohabitation Affairs is processed on the basis of Article 6 of the EU’s General Data Protection Regulation. Personal data is processed as part of the provision of the Digital and Population Data Services Agency’s statutory services. The provisions on the Register of Cohabitation Affairs are laid down in the Act on Certain Person Registers of the Digital and Population Data Services Agency.

As a rule, the data entered in the register will be permanently stored (Laki Digi- ja väestötietoviraston eräistä henkilörekistereistä)

The following information is recorded in the register:

1. name and personal identity code of the cohabiting partners, or in the absence of a personal identity code, date of birth;
2. the municipality or state of residence of the cohabiting partners;
3. type and date of the document;
4. date of receipt of the notification; and
5. the name of the office of the Digital and Population Data Services Agency, date of registration of the docu-ment and the identifying data for the case.

In addition, the information on the name change for the cohabiting partner, received from the Population In-formation System, is recorded in the register.

Based on the possibility of notification provided for in the law, information is received from private persons. The notification may be submitted to the Register of Cohabitation Affairs by the cohabiting partner or fiancé(e). As for the property separation deed, the notification may also be submitted by heirs.

The register data is public. A permission to disclose the data by means of a technical connection may be granted to state or municipal authorities, communities or own-account workers who constantly require register data for an acceptable purpose in their operations.

No personal data is transferred outside the EU or the EEA.

The data material has been protected by means of access management and it can be accessed only from the internal network of the central government. In addition, personal data is protected by means of physical access control, by monitoring the use of personal data and through instructions provided for the processing of personal data.

No automated decision-making or profiling is performed on the basis of the data.

Right of inspection

You have the right to request that the controller provides you with access to the data on you, so that you can check the information that is kept on you. The request must be submitted in writing to Digital and Population Data Services Agency’s registry office. Be prepared to prove your identity.

You will receive the information you need within a month of the time your request was registered. However, for justified reasons the Digital and Population Data Services Agency can extend the aforementioned one-month timeline by two months at the most. In this case you will receive a notification.

Right to demand data correction

You have the right to ask for your personal data to be corrected. Submit a written request to the contact per-son of the register (section Controller and contact persons). In the request for correction, mention the data that should be rectified and the details of the change or the information that should be added to the register. Your identity will be verified in connection with the request.

Limitations to the rights of the data subject with regard to the processing of personal data

Most of the services provided by the Digital and Population Data Services Agency are based on compliance with a statutory obligation or the use of public powers. In those cases, you do not have the right to demand the dele-tion of your data or its transfer to another system.

The data subject has the right to lodge a complaint to the supervisory authority on the processing of their personal data.

Additional information by the Office of the Data Protection Ombudsman.