Submitting foreign documents to the Digital and Population Data Services Agency 

Will enter in to force 1.9.2021.

Delivering documents in person 

Delivering documents in person to the Digital and Population Data Services Agency (DVV)

If you would like to deliver your document to DVV in person, book an appointment at dvv.fi/ajanvaraus. Select the service "International registrations". 

When you come for your appointment, make sure you have the original documents with you. They will then be copied. The original certificates will be returned to you immediately. 

Delivering documents through a Finnish diplomatic mission

If you are a Finnish citizen and live abroad, submit the necessary documents to the DVV through a Finnish mission abroad in person or by mail.

The Finnish diplomatic mission will send your scanned documents to DVV and return the original documents to you. The diplomatic mission charges a fee for its service in accordance with its price list. As the original documents may be unique, it is recommended to submit the documents primarily through a Finnish diplomatic mission.

Submitting the documents through a diplomatic mission benefits you in the following ways:

  • You can be sure that your documents will arrive at DVV and will not disappear on the way
  • The diplomatic mission delivers your documents electronically and quickly to the DVV so that your case can be started immediately.
  • You can keep the original documents.

Delivering documents by mail

If you submit the documents by mail to the Digital and Population Data Services Agency, deliver them as certified copies following the instructions below (in accordance with the country of origin of the document). Certified copies are not returned. They will be destroyed six months after their arrival at the Agency.

If you deliver original documents to DVV, they will be returned to you as ordinary mail (not registered mail) under your responsibility. Original standard extracts from registers issued by the Nordic countries (Sweden, Norway, Denmark, Iceland) are not returned. They will be destroyed six months after their arrival at the Agency.

If you send documents from outside the EU, send them as standard mail. This is the best way to avoid customs. 

If you send documents with tracking information, add content information to the letter.  

Posti recommends that the content information should show the following information: 

  • non-commercial delivery 
  • contains documents 
  • no monetary value/free-of-charge.  

NOTE: Do not send money or a passport in the envelope to DVV. 

For processing times, see dvv.fi/en/-/delays-in-customer-service-for-individuals

Inquiries and email messages will not speed up the processing of notifications. We will contact you if we need further clarification. Otherwise, we will not contact you until registration is complete. If you have provided your e-mail address, we will send you a notification of registration in the Population Information System as an encrypted e-mail message. If you have not provided your e-mail address, we will send you a notification of registration to the Population Information System by mail. 

So, just be patient and wait. 

Instructions in French for submitting foreign documents to the Digital and Population Data Services Agency

Instructions for submitting foreign documents in French: dvv.fi/remettre-des-documents-etrangers-a-l-agence-du-numerique-et-du-registre-de-la-population 

 Documents 

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