Organisation cards
Organisation cards are certificate cards intended for the employees of an organisation. Organisation cards can be used for many purposes, such as:
- logging in to e-services provided by public administration
- logging in to an organisation’s own information systems
- logging in to a workstation
- creating electronic signatures
- encrypting and signing emails
- as an access card for one’s premises.
The organisation can design the layout of their organisation card and decide whether to include photos or not.
Organisation cards remain valid for 5 years. This period of validity is tied to the organisation and the person’s employment contract.
A new card must be ordered whenever there are any changes to the data content of the certificate or the information printed on the card. These types of changes include, for example, change of last name or email address. A new card must also be ordered if the cards is damaged or lost.
Organisation cards are tied to the organisation and the employee’s employment. If a cardholder’s employment is about to end, the certificate must be revoked by getting in touch with revocation services. After the certificate has been revoked, the card can no longer be used. The certificate can be revoked either by the organisation’s registrar or by the cardholder. The registrar then marks the card as cancelled in the Vartti system. The certificate must also be revoked by contacting revocation services if the card is lost or broken.
How to order a card
Ordering a smart card requires the following
- a customer contract with the Digital and Population Data Services Agency
- completing the online training
- submitting a registrar application.
The customer contract is available in Finnish and Swedish. The online training is available in Finnish. For more information, get in touch with varmennepalvelut(at)dvv.fi.
Card delivery
The organisation cards are delivered to the registration point. The card activation code will be delivered to the cardholder’s home address or workplace under their name.
Verifying the identity of an applicant
The identity of the card applicant must be verified at a registration when the card is ordered. The card applicant must have a valid identity document such as a national ID card or a passport with them in order to prove their identity. Other acceptable forms of identification include the following: a passport or identity card issued by an official government agency of an EEA member state, Switzerland or San Marino, or a passport issued by an official government agency of another state. If the applicant does not possess any of the aforementioned documents, the police may, at the organisation’s request, verify the applicant’s identity by other means.
Card activation
The certificate card must be activated before its electronic properties can be used. The activation process requires an activation code that is sent to the cardholder in a separate letter 4 working days after the card has been sent. During the activation process, the user selects two personal PIN codes for their card. These PIN codes are needed when using the card, for example when the user needs to verify their identity in a service or create an electronic signature.
- Individuals
- Processing times
- Marriage
- Having or adopting a child
- Names
- Moving
- Guardianship
- Continuing power of attorney
- Appointment of a guardian
- Duties of the guardian
- Guardianship for a minor
- Who can act as a guardian?
- Actions that require the permission of the guardianship authority
- Appointing a substitute guardian
- Termination of guardianship
- Giving up the guardian’s task
- Guardianship authority's means of supervision
- Looking after the interests of an absent person or the future owner of the property
- Restrictions to competency and declaration of incompetence
- Extracts from the Register of Guardianship Affairs
- Information for doctors, authorities and other parties
- Life changes while living abroad
- Registration of a child born abroad
- Marriage concluded abroad
- Partnership registered abroad
- Divorce granted abroad
- Registration of a name change performed abroad
- Gender recognised abroad
- Death abroad
- Registration of citizenship
- Notification of retaining Finnish citizenship
- Legalisation of foreign documents
- Submitting foreign documents
- As a foreigner in Finland
- Check your own personal details
- Elections and Right to vote
- Suomi.fi Web Service
- Citizen Certificate and electronic identity
- Certificates from the Population Information System
- Population information in the Population Information System
- Registration of a gift notification
- Services of notary public
- Certification of purchase
- Citizens’ initiative
- Death and estate inventory
- Public Service Info
- Address service
- Forms
- Digital support for citizens
- Organisations
- Certificates
- Updating customer registers
- Sampling services
- Search services of the Population Information System
- Local Register Office Register search services
- Extracts from registers
- Maintaining the Population Information System
- Suomi.fi services
- Services to promote digitalisation
- Digital support
- Digital identity reform
- Digital security services
- Services of notary public
- Certification of purchase
- Right to officiate weddings
- E-services
- Finnish Authenticator identification service
- About the agency