ID cards for non-regulated workers and non-clinical social welfare and healthcare personnel

ID cards for non-regulated workers and non-clinical social welfare and healthcare personnel are smart cards for social welfare and healthcare service providers. These smart cards allow personnel to identify themselves reliably in information systems and services. The card can also be used for example for the encryption of e-mails and when using an electronic signature. The cards have access control technology that can be read remotely.

The ID card for non-regulated workers is intended for workers in social welfare and healthcare organisations who have not been granted any professional practice rights in Valvira’s Terhikki or Suosikki registers. An organisation can order ID cards for its non-regulated workers, such as its office workers or information service personnel.

The ID card for non-clinical social welfare and healthcare personnel is intended for the personnel of organisations that do not belong to the social welfare and healthcare sector. These types of actors who work with the social welfare and healthcare sector include, for example, information system suppliers and consultants.

The ID cards for non-regulated workers and non-clinical social welfare and healthcare personnel are valid for 5 years.

The front of ID cards for non-regulated workers and ID cards for non-clinical social welfare and healthcare personnel contain the card’s period of validity, the card holder’s name and their position or job title. The card holder’s photograph can also be printed on the card.

A new ID card must be ordered whenever there are any changes to the data content of the certificate or the information printed on the card. A new card must also be ordered if a card is damaged or lost.

Do the following

Authorising a registration point of another organisation

Private social welfare and healthcare organisations usually authorise an existing registration point to order the ID cards for their non-regulated workers and non-clinical social welfare and healthcare personnel. In this case, the organisation must first contact the registration point that is to be authorised and agree on the authorisation.

For more information, get in touch with varmennepalvelut(at)dvv.fi

Verifying the identity of an applicant

The identity of the card applicant must be verified at a registration when the card is ordered.

The card applicant must have a valid identity document such as a national ID card or a passport with them in order to prove their identity. Other acceptable forms of identification include the following: a passport or identity card issued by an official government agency of an EEA member state, Switzerland or San Marino, or a passport issued by an official government agency of another state. If the applicant does not possess any of the aforementioned documents, the police may, at the organisation’s request, verify the applicant’s identity by other means.

Card activation

The certificate card must first be activated before its electronic properties can be used. The activation process requires an activation code that is sent to the cardholder in a separate letter 4 working days after the card has been sent. During the activation process, the user selects two personal PIN codes for their card. These PIN codes are needed when using the card, for example when the user needs to verify their identity in a service or create an electronic signature.

If a card is lost or broken, its certificate must be revoked by contacting revocation services.

ID cards for non-regulated workers and ID cards for non-clinical social welfare and healthcare personnel are tied to the organisation and the employee’s employment contract. If your employment comes to an end, the certificate must be revoked. After this, the card can no longer be used. The status of the card must also be entered as cancelled into the Vartti system.

 

Instructions

Activating a smart card with an activation code

Changing the PIN code and releasing a forgotten code

Smart Card User Guide (pdf)

Delivery time and card prices

The delivery time for the card and the activation code letter is approximately two weeks. The activation code is sent approximately 4 working days after the card has been sent.

ID cards for non-regulated workers are free of charge for persons processing patient data related to patient care as part of their work. ID cards for other non-regulated workers and non-clinical social welfare and healthcare personnel are subject to a fee.