Permit for the partition or separation of property and the division of inheritance

When your client is a stakeholder in an estate and the property of the estate is to be divided to heirs in the division of inheritance, you, as guardian, must apply for a permit for the division of inheritance. The partial division of inheritance or simply the division of the estate’s funds will require a permit.

When a widow(er) is a stakeholder in an estate, a partition or separation of property must be carried out in connection with the division of inheritance. At this time, you can submit one permit application for the partition or separation of property and the division of inheritance. Also, the partial partition of property will require a permit.

We recommend that you apply for a permit for the partition of or separation of property as well as for the division of inheritance well in advance. However, you will need to attach a draft of the deed on the partition of property or the division of inheritance to your permit application, so the details of the action must be settled at the time you submit the permit application. The Digital and Population Data Services Agency can also approve the partition of property or the division of inheritance retrospectively, if it is in the interest of your client. However, the partition of property and the division of inheritance will not obligate your client before an authority has issued a permit for the action.

Before making any decisions concerning the tasks you are charged with, ask for your client's opinion, if it is important to do so and the hearing can be arranged with significant difficulty. However, a hearing will not be necessary, if your client is unable to understand the meaning or significance of the action.

This is what to do

  • If you are applying for the partition or separation of property or for the division of inheritance, you can fill in the application in the e-service while it is in its trial phase. The trial can be used in situations in which you submit the application as the sole guardian to one client. Fill in and submit the application in the electronic service. Sending the electronic form requires strong identification. You will need to have the attached documents to your application in electronic format at the time you start filling out the electronic application form.

TFill in the application electronically

  • Fill in the application and submit it and its attachments to the Digital and Population Data Services Agency via the e-service, via email, by post or by taking them personally to the application’s service location. 

Permit application

  • The processing of your permit application will be faster if you submit all the necessary attachments at the same time with your application. Where necessary, we will ask you for supplementary data.

  • We will send any request for supplementary data electronically to the Suomi.fi Messages service or via email, by post as a letter or by phone.

Required documents

In addition to the permit application form the following documents must be appended:

  • A partition or separation of property and/or a division of inheritance agreement or its draft
  • An estate deed with a shareholder record, or if no confirmation has been applied for, an estate deed without an account of family relationships. If we need further reports on family relationships, we will request these separately.
  • The deceased person's potential will, including its certificates of notification or validity as well as any possible prenuptial agreement.
  • A statement on the status of the estate including receipts, if changes have taken place after the estate inventory.
  • A statement on the fair value of the property (an expert's statement/other reliable statement)
  • Information on the ownership of the property to be divided
  • If your client is a minor aged 15 or over or an adult whose functional capacity is not limited and they understand the significance of the matter, the client’s written opinion will be appended to the application.  

Check list

  • Ensure that the partition of property or the division of inheritance is in the best interest of your client and complies with provisions laid down in the Marriage Act and Code of Inheritance.
  • Discuss the matter with your client and find out their opinion on the matter, if the client is able to understand the significance of the matter.
  • Check that you have all the necessary attachments for the permit application. The attachments to the application may be copies.
  • Make sure that you are not disqualified from acting as guardian during the partition of property or the division of an inheritance. If you yourself or your close relative is a stakeholder in the estate to be distributed, you will need to apply for a substitute guardian.
  • When applying for a permit for the division of inheritance, please note that the cost for processing a permit application is a necessary cost resulting from the liquidation of the estate and as such it will be paid from the common funds of the estate.  

Price

The processing price will be determined on the basis of the net property that is being divided or distributed. If the worth of the property to be distributed is

  • at most 85,000, the processing price will be 184 euros/decision
  • 85,000 – 170,000, the processing price will be 324 euros/decision
  • more than 170,001, the processing price will be 444 euros/decision.

Processing period

The average processing time in permit matters by the guardianship authority is two months.

As a rule, cases are processed in their order of arrival. In individual cases, the processing time may be less or more than this depending on the size and complexity of the matter. Processing times are longer when not all necessary reports have been included as attachments to the application.

Frequently asked questions

Guardianship Services contact information

Email

When sending an email, please use the Digital and Population Data Services Agency’s secure email to ensure that your information is sent securely. Select [email protected] as the recipient in the secure mail

Send the email as a secure email

Postal address

Digital and Population Data Services Agency / Guardianship, PO Box 1001, FI-02151 Espoo

With the exception of property inventories, annual statements and final statements, you can send all post to the Guardianship Service to the address listed above. The three separately specified reports must be mailed to the postal address of the service location responsible for their monitoring.

Telephone number

The telephone service is open 9.00-15.00 on weekdays

Service number +358 295 536 256

Service locations

Addresses of the Digital and Population Data Services Agency’s service location

 

Population of Finland 5 545 128